PowerPoint Basics

Working with Slide Views
Moving between Slides in Slide View
Working With Text
Working With Images
Working With Backgrounds
Printing a Slide Show

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Working with Slide Views

Slide View

• See each slide individually
• Alter all parts of a slide

Outline View

• Only text areas of slides are viewable
• Slide preview in upper right corner
• Good for typing in text and ensuring uniformity in text

Slide Sorter View

• Inspect all slides in a presentation
• Good for changing slide order
• Cannot alter the slides themselves—double click to bring into Slide View

Notes Page View

• See one slide at a time with an area for notes
• Can enter notes the only the presenter can see
• Cannot alter the slides themselves

Slide Show

• Actual slide show
• Can see any transitions and effects that have been added

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Moving between Slides in Slide View

There are three ways to move between slides

• Page Up and Page Down on the keyboard
• The double headed arrows at the bottom of the vertical scroll bar
• The scroll bar

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Working With Text

In the Slide View or in the Outline View edit text by:

1. Move the mouse over the area of text you wish to edit
2. When the mouse pointer changes from an arrow to the “I” click once.
3. Use backspace and delete to edit your text

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Working With Images

To add an image

1. Click Insert on the menu bar
2. Click Picture
3. Click Clipart
4. Select an image

Sizing Images

1. Move the mouse over one of the handles (the little white boxes that surround the borders of the slide)
2. When the mouse pointer changes from the arrow to a little barbell left click and drag.
3. When the picture is the appropriate size release the left mouse button.

Moving Images

1. Move the mouse over an image. When the mouse pointer changes to a four sided arrow left click and hold down the button
2. Move the mouse to appropriate area and release the left mouse button.

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Working With Backgrounds

Selecting a color scheme

A color scheme determines the color of the background, the text, and the bullets and can be applied to a single slide or an entire presentation

1. Click on Format in the menu bar
2. Click on Slide Color Schemes
3. Choose a style
4. Click OK to return to the slide and apply the color scheme

Selecting a Background Color

Changes ONLY the background color and can be applied to a single slide or an entire presentation

1. Click on Format in the menu bar
2. Click on Background
3. Choose a color
4. Click OK to return to the slide and apply the color

Applying a design

PowerPoint supplies a number of prefabricated designs that can be used on a single slide or on an entire presentation

1. Click on Format in the menu bar
2. Click on Apply Design
3. Choose a style
4. Click OK to return to the slide and apply the design

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Printing a Slide Show

1. Click on File in the Menu bar
2. Click on Print
3. Under the Print What section select:
   • Slides
   • Handouts (2,3, or 6 slides per page)
   • Notes Pages
   • Outline View

NOTE: If the print icon for the shortcut bar is selected PowerPoint will print 1 slide per page.

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